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New Project Management Course for PA’s, Secretaries and Team Administrators

As organisations are becoming more flexible, and as technology increases the opportunities for changes in structures and working patterns, the role of the secretary,
the PA and the team administrator is also changing. As well as predicting and responding to the needs of your boss, the role increasingly finds you taking on responsibility
for managing projects of your own and/or becoming integrated into departmental or cross-functional project teams.
At all levels of project responsibility you will require an understanding of essential project management theory, methodology and application. Along with developing your
practical project skills, this course will benefit you in all aspects of your role from day to day multi tasking to managing and leading project and change initiatives of all sizes.

Turning ‘Theory’ into ‘Practice’

We have created a programme that will introduce you to the skills, tools and the methodologies essential to the successful planning and controlling of projects. Of particular
focus will be the development of your own people management and interpersonal skills required to deliver performance on projects at all levels. The course is driven by practical experience and your needs, giving you the opportunity to immediately apply your new understandings and skills to your own projects.

Key areas to be covered in the programme and documentation

The Principles of Project Management

• Defining what constitutes a project and what makes a successful project
• Understanding why projects so often fail
• Identifying your role and responsibilities within the project
• The three key elements to managing projects successfully:
• Managing the tasks
• Managing the people
• Managing the deliverables

Managing the Tasks

• Analysing the project cycle and the key phases of a project
• Introducing the methodologies, tools and techniques of managing
a project including:
• Gantt Charts
• Work Breakdown Structures (WBS)
• Network Diagrams
• Identifying Milestones
• Understanding the importance of clear roles, responsibilities and accountabilities
• Setting the project objectives, goals and specifications
• Gaining buy-in and keeping the stakeholders happy
• Effective planning and realistic scheduling
• Understanding project control and reporting systems
Managing the People
• Defining the role and skills of the project leader
• Organising and building project teams
• Motivating and influencing team members
• Creating and contributing to a positive team culture
• Delegating with confidence
• Managing conflict and difficult situations
• Planning and contributing to effective meetings
• Developing your own interpersonal and communication skills
Managing the Deliverables
• Developing time management skills to plan and meet schedule deadlines
• Managing and communicating change
• Managing risk and ensuring quality
• Keeping the project on track
• Delivering to time, quality and cost constraints
• Implementing and learning from post project reviews

Benefits to you

• Acquiring a better understanding of what constitutes a project and the phases of the project life cycle
• Understanding project management methodology, tools, techniques and terminology
• Developing practical project planning and scheduling tools that you can immediately use in all aspects of your role
• Building and managing successful project teams and working relationships
• Measuring your skills and improving your contribution and effectiveness within a project team
• Managing project implementation and reporting
• Developing skills applicable across functions and responsibilities and key to the progression of your career

Who should attend?

Executive PA's, secretaries and administrators who manage, work in or support a project team.
You may be new to project management or you already manage projects but have had no previous project management training.

Alternatively, you may simply be looking to gain an understanding of the principles of project management in order to apply to your day-to-day planning and scheduling or simply to better understand the projects your manager is responsible for.

Contact marcus evans professional training